Assistance-to Owner Services for INDDL, the National Institute for Decentralisation and Development, as Part of the Urban Governance Project for Greater Antananarivo

Assistance-to-Owner services to accompany changes initiated within Greater Antananarivo’s decentralised local authorities and the national institute for decentralisation and development (INDLL) to cope with controlled urban development issues. The Urban Governance Project for Greater Antananarivo, known as “GUGA” project contributes to the process through its two components: (i) support for the creation of an urban planning agency (IPAM), and (ii) strengthening of urban training engineering, prioritising the municipalities of Greater Antananarivo.

The objectives of the assistance-to-owner consortium recruited by INDDL to work along with the GUGA Unit are as follows:

• supporting it in the daily technical, administrative and financial management of the project;
• developing capacity building plans for the municipalities and managing their implementation;
• strengthening INDDL’s capacity to fully fulfil its role as a reference organisation with regard to support to decentralisation and local authorities;
• networking of the municipalities involved in the project, for experience sharing purposes;
• capitalising on the project’s achievements to be circulated to other municipalities of Greater Antananarivo and in Madagascar, as well as sector’s players.

The services are divided into two phases: (A) Preparatory Assistance-to-Owner phase, followed by (B) Assistance to INDLL.

These two phases are implemented as follows:

Phase (A) – Preparatory Assistance to Owner

A1 - Preparation phase

• 1.1 - Organisation of the project start

A2 - Assistance in the project start

• 2.1 - Creation and approval of the procedures manual
• 2.2 - Preparation of a detailed schedule for the project
• 2.3 - Preparation and approval of the procurement plan

A3 - Assistance in the installation of INDDL’s teams

• 3.1 - Tender documents for the purchase of materials and equipment
• 3.2 - Mobilisation of the GUGA Unit, of the Department of Food, Agriculture and Forestry, and of the Person in charge of Public Procurements
• 3.3 - Constitution of the Award Committee

A4 - Methodology and launching of the Capacity Building Programmes

• 4.1 - Definition of the methodology to be implemented for developing the Capacity Building Programmes
• 4.2 - Tests in two pilot municipalities

Description of actual services provided by our staff within the assignment:

The consortium in charge of these activities has provided nine experts as follows:

• K-1 - Team Leader: Sylvie Gallot
• K-2 - Training Engineering and K-3 – Management of Human Resources, Capacity Building, and Organisation of Services: Joëlle Bonnet
• K-4 - Planning and Monitoring & Evaluation: Olivier Farcy
• K-5 - Accreditation/Certification System: Anne-Marie Charraud
• K-6 - Information System: Faly Johnny Rakotondrazaka
• K-7 - Accounting and Financial Management: Célestin Razakandraina
• K-8 - Gender : Vonifanja Andrianaonitsoa
• Institutional Expert in support of the team: Emmanuel Pousse

Expected deliverables are as follows:

Phase (A) - Preparatory Assistance to Owner

Phase (B) - Assistance to the Owner (INDDL)

An assignment report at the end of each assignment performed by a technical expert

• Inception report
• Interim report
• Final report
• Half-year progress reports, including a final report